Complaints
PLEASE SPEAK TO US!
We are committed to providing a professional service to all our clients and customers. When something goes wrong, we want you to tell us about it. This will help us to improve our standards.
1 - Branch Manager
First-off, call 01260 543 999 and ask to speak to Branch Manager, Matt Coggin. Matt will always do his best to resolve your problem there-and-then.
2 - Business Owner
If you feel Matt was unable to resolve your problem, ask him to brief the owner Chris Hamriding with the background to your issue. Chris will call you back the same day.
Still not resolved?
If for some unusual reason you feel Chris has not been able to resolve your complaint, please put it in writing, including as much detail as possible and email to sales@chrishamriding.co.uk .
3 - Property Ombudsman
We will then respond in line with the time-frames set out below (if you feel we have not sought to address your complaints within eight weeks, you may be able to refer your complaint to the Property Ombudsman to consider without our final viewpoint on the matter).
What will happen next?
We will send you a letter acknowledging receipt of you complaint within three working days of receiving it, enclosing a copy of this procedure.
- We will then investigate your complaint. This will normally be dealt with by the office manager who will review your file and speak to the member of staff who dealt with you. A formal written outcome of our investigation will be sent to you within 15 working days of sending the acknowledgement letter.
- If, at this stage, you are still not satisfied, you should contact us again and we will arrange for a separate review to take place by a senior member of staff.
- We will write to you within 15 working days of receiving your request for a review, confirming our final viewpoint on the matter.
If you are still not satisfied after the last stage of the in-house complaint procedure (or more than 8 weeks has elapsed since the complaint was first made) you can request an independent review from The Property Ombudsman without charge.
The Property Ombudsman
Milford House, 43-55 Milford Street
Salisbury, Wiltshire, SP1 2BP
01722 333 306
admin@tpos.co.uk
www.tpos.co.uk
Please note the following:
You will need to submit your complaint to The Property Ombudsman within 12 months of receiving our final viewpoint letter, including any evidence to support your case. The Property Ombudsman requires that all complaints are addressed through this in-house complaints procedure, before being submitted for an independent review.
